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Rules for Use 2017

I General rules

(1) The Metropolitan Ervin Szabó Library (hereafter referred to as the library) is a public library: its services may be available for anyone who respects the Rules for use.

(2) The regulations are uniformly valid for all the areas where services are provided.

(3) The library is supposed to inform the visitors on the opening hours. The library is closed on public holidays. The branch libraries operate with limited opening hours or may close in summer considering the conditions of operation. In case of ad hoc closing hours, the order of services are regulated as directed by the director general. The operator of the library (director general) may decide on closing it for other reasons, too. The opening hours of the branch libraries can be found in Appendix No.3.

(4) The use of the cloakroom or the locker is compulsory in those branch libraries where it is available, and it is free of charge. The institution is responsible for the damages of the objects left there. The library takes the responsibility only of the objects the visitors usually take with them to a library. Extra costs for the procedure are charged for opening the lockers at a reader’s request (in the case of lost keys, forgetting the PIN-code). The library charges damages and extra costs for the lost cloakroom tickets and keys. Records must be kept of such events. Information about fees can be found in Chart X of Appendix No.4.

(5) Readers leaving the library should show the contents of their bags on request.

(6) Smoking as well as the consumption of alcoholic drinks and drugs is forbidden in any part of the library. Eating is allowed only in the designated areas and near the food and drink vending-machines.

(7) The norms of behaviour in a community have to be observed. The director of the branch is entitled to restrict the rights to use the library on the given day of service for those who breach the rules. The director general is entitled to decide on long restriction of use. The user is informed about the decision.

(8) In the case of deliberate damage to library properties (buildings, documents), the reader’s right to use the services can be suspended immediately by the head of the branch library. The director general is entitled to withdraw the rights to use the library from those who breach the regulations seriously. This may be done for more than one day.
(9) You can turn to the director of the branch library and the director general with your remarks, complaints and motions for the amendment of the Rules for Use either personally or by the "book of the readers' comments".

(10) The legal provisions concerning the management of the library are listed in Supplement No.1.

II Rules for use – How to use the library

(1) Membership, registration, admission procedure

1.1 Registered library users and users who have a membership card belong to the the community of library users; the circle of members involves natural persons as well as legal ones. Membership is continuous if it is renewed within six months after the expiration date.

1.2 Library use is free of charge, bound to library membership or registration card; it is valid from the day when it is filled in.

1.3 Registration: registration includes recording the user’s personal data; it is free and done personally. (See chart 1 of Supplement No. 4).

1.4 The following criteria are needed for the applicants; for registration they should be:

  • adult Hungarian citizens with liability

  • people - under the age of 18 or not liable - with the guarantee of the legal representative, who is able to pay in cash

  • foreigners with a temporary or permanent residence permit

  • a foreigner with a Hungarian ID card or with a certificate proving their being a kin of a Hungarian citizen

  • other foreigners with the guarantee of a Hungarian citizen being able to pay in cash.


  • a legal person with business premises in Hungary/within the EU; its existence and the names of the persons entitled to its representation should be verified with:

  • a certificate of incorporation by the competent registry court - in the case of companies

    an order by the venue which keep the foundations and social organizations on file - in the case of foundations and social organizations

    a deed issued/certified by the founder of the institution - in the case of an institution.


    1.5 At admission, users' particulars are registered. Besides the basic services, reader’s card received at admission – that is library membership card – authorizes the reader to use more library services.(Item 3/3) You can have membership by admission procedure done personally, for an admission fee. (See chart 2 of Supplement No. 4).

    1.5.1. The library card is valid for 3, 6 or 12 months.
    1.5.2 It can be used in the library where it was purchased or validated.
    1.5.3 The card for 6 or 12 months - bought for a higher fee - may be used in more libraries at the same time. Reader's card has to be validated before use. Renewal of an expired card is valid from the day/month of payment or atthe first admission.

    1.6 For getting a membership card the visitors should be:

  • adult Hungarian citizens with liability

  • people - under the age of 18 or not liable - with the guarantee of the legal representative, who is able to pay in cash

  • foreigners with a temporary or permanent residence permit

  • a foreigner with a Hungarian ID card or with a certificate proving their being a kin of a Hungarian citizen

  • other foreigners with the guarantee of a Hungarian citizen being able to pay in cash.


  • a legal person with business premises in Hungary/within the EU; its existence and the names of the persons entitled to its representation should be verified with:

  • a certificate of incorporation by the competent registry court - in the case of companies

    an order by the venue which keep the foundations and social organizations on file - in the case of foundations and social organizations

    a deed issued/certified by the founder of the institution - in the case of an institution.

    1.7 Discounts:
    1.7.1 To have a membership with a 50% discount for: – students over the age of 16 with a valid student card (6/2001, I.17. the regulation of the government),
    – pensioners,
    – people who receive regular social security benefits,
    – people receiving child-care benefit.

    1.7.2 Library use is free for:

    – People under 16 (Act CXL/1997);
    – people over 70 (Act CXL/1997);
    – people with a certificate of heavy deficiency (15/1990, IV.23. the regulation of the Ministry of Health and Social Matters),
    – library staff members (6/2001, I.17. the regulation of the government),
    – museum and archive staff members (6/2001, I.17. the regulation of the government).

    1.8 Discounts listed in items 1.7.1 and 1.7.2 are also valid for everyone with a Hungarian ID card or with a certificate proving their being a kin of a Hungarian citizen (319/2001 the regulation of the government)

    1.9 Documents must be presented as proof of eligibility for any discount.



    1.10 The following particulars have to be given at admission, registration and providing guarantee:

    a) in the case of a natural person:
  • name: family name, first name;
  • mother’s name,
  • date and place of birth,
  • permanent and temporary address, residence or mailing address,


  • An address-card is necessary to identify the data of the person, under 14, with a membership card.

    b) in the case of a legal person:

  • name by the official deed

  • address of the domicile/headquarters

  • mailing address; phone number

  • names and positions of the persons entitled to representation

  • personal particulars of the representatives entitled to library use

  • the certified copy of specimen signatures


  • c) Some services are available by giving other particulars such as email address and phone number.

    1.11 Joined or registered readers should accept the prevailing rules by signing a statement. (Appendix No.2/1/a; b.)
    People with heavy deficiencies may borrow documents by the person with single authorization - tenable for the validity of library membership -, who is charged with borrowing. The authorization can be withdrawn only in writing.

    1.12 The surety, who is able to pay in cash, should make a single declaration of surety at the reader's joining. (Supplement No.2/2)

    1.13 Renewal of an expired card is valid from the day/month of payment. In the case of registration renewal, validity starts on the day of the process. Validity of the library card, obtained by the guarantee, ceases on the day of the withdrawal of the guarantee.

    1.14 The loss of the library card should be reported to the institution. The library takes no responsibility for the consequences of misuse before the loss is reported. Lost membership and registration cards (chipcards as well) can be replaced for a fee if they are still valid (item D of chapter II of Supplement No.4). Neither the identifying number of the reader's card nor the passwords of certain services can be handed over to a third person.

    1.15 The personal particulars have to be certified at admission, registration, providing guarantee and changing of the particulars. An address-card is necessary to identify the data of the person, under 14, with a membership card.

    1.16 Users are entitled to look at their particulars.

    1.17 Personal particulars are administered in conformity with the relevant rules.

    2. Types of services

    2.1 Services provided in the branch libraries are different depending on their capacities and conditions. Local services are recorded in the own order of services of the branches.

    2.2 The holdings of the library are available for on-site use.
    2.3 Part of the collection - selected for that purpose -can be borrowed and the collection of the Central Library is made available for the members of other libraries by interlibrary loan.

    2.4 Home delivery of the requested documents can be arranged by designated libraries for readers bound to their homes. (List of designated libraries - see Supplement No. 9)

    2.5 The library can make copies about the units of its collection. The visitors also may copy considering the rules of copyright and respecting preservation of the collection.

    2.6 Missing printed documents can be obtained upon users' requests through interlibrary loan. They are available from the Hungarian and foreign libraries and from other sources in the original or in copies.

    2.7 The library provides the people with the information on the Hungarian and foreign library services.
    2.8 As local services and remote service through the internet, the institution provides general and special information on the basis of its collection, catalogues, computer databases and external databases.

    2.9 Bibliographies and other publications are published by the library.

    2.10 It lends appliances to handicapped users to use the types of documents for a specific time.

    2.11 It makes available to join the users' own devices (to) the Internet and power mains on designated places.

    2.12 By an agreement, it provides complex library service for customer institutions - with the title to use all service areas.

    2.13 Exhibitions, courses, lectures and public events are offered.

    2.14 On certain occasions, the library provides some places for activities of communal life.


    3. Service structure

    3.1 Services available free of charge by registration:
    • to use documents and the technical appliances necessary to use them on the spot
    • information about library services, collections and the library system
    • to use catalogue (Opac)
    • free services accessible through the homepage (website) of the library, 0-24

    3.2 Services available for an extra charge by registration:
    • reprographic services, self-service photocopying (Fees can be found in VI chart of Supplement No. 4)
    • internet use on the computers of the library (Fees can be found in I chart of Appendix No. 4)
    • to take photos by own appliances (item J of VI chart of Appendix No. 4)
    • to take part in the programmes made for users where the databases available (accessible) in the library are shown

    3.3 Services available for an admission fee
    Besides the services listed above (items 3.1 and 3.2), the following services are provided by the library:
    • To borrow documents (Chapter III of Appendix No. 4)
    • Access to databases that can be used by password through the library network
    • to use information service

    3.4 Services available for a handling fee to library members having a membership card:
    • to borrow audiovisual documents (DVDs, CDs, talking books) (Chart III of Supplement No. 4)
    • interlibrary loan within the frame of the National Document Supply System
    • reservation service

    3.5 Services available without library membership or registration:
    • Individual or group visit (guided tour) – for a fee (Chart IX of Supplement No. 4)
    • Participation in the programmes organized and announced to the public

    Detailed regulations of services

    4.1 Use on the premises:

    a) The range of documents available only on the premises are determined by the branch libraries. (Chart I of Appendix No.4 )

    b) Use of computers:

  • Information on the conditions and fees can be found in item C of (Chart I of Appendix No.4

  • Data carriers purchased from the library may only be used.

  • Private technical devices connected to the electronic systems of the library may only be used at designated places after prior notice and obtaining permission.

  • Users are allowed to join Internet and mains service with their own computers where technical conditions are established.


  • c) Internet service is available in the libraries, but it is prohibited to use for:

  • business matters

  • illegal actions

  • disturbing or hindering others' work


  • d) Use of internet is restricted by regulations for people under the age of 18.



    4.2 Circulation

    a) Valid library membership card is needed to borrow the documents. If the reader’s membership is valid for shorter time than loan time on the date of loan, the documents can be borrowed until the membership is valid.

    b) The user acknowledges his/her borrowing by signing the voucher. The printed vouchers, made by the system of circulation machines for the documents checked in or checked out, have to be retained and the user has to make sure of the fact that the documents are checked in. When using the service of self-circulation, the printed vouchers are valid whether they are signed or not.

    c) Documents may be borrowed if they are not restricted for on-site use.
    d) You can use reader’s card for children (of the age 0-10) to borrow documents relevant to the interest of the age-group mentioned before, the ones reckoned among only the holdings of children’s library.

    e) Conditions of circulation for dailies, weeklies and journals are controlled by the branch libraries.

    f) For people with valid library membership card the printed documents (books, journals, music scores), instructional packages, talking books and slides can be borrowed free of charge. You should pay administrative costs for the other types of documents. Further information on the conditions and costs are in Chapter III of Appendix No.4.

    g) People with disability of 67% or more – those of hard of hearing, the visually impaired or phisically handicapped - can borrow 2 items of any document free of charge once a week. Talking books and devices for playing them can be borrowed for two weeks. Conditions of devices are in item Q of Chapter III of Appendix No.4. Documents must be presented as proof of eligibility.

    h) The library staff and pensioners of the Metropolitan Ervin Szabó Library may borrow items without administrative costs.


    i) The library should give useable documents and appliances to the readers, which are checked before taking back.

    j) Renewing the due date can be done not more than twice either personally or by phone, e-mail or through the library portal until the membership is valid. It does not refer to the requested and reserved documents, the instructional packages and the ones which can be borrowed for a time shorter than four weeks.

    k) Overdue charges should be paid if the documents are returned after the expiration date. Concerning the documents borrowed for four weeks or more, the members or the guarantors (being able to pay in cash) are summoned by a registered warning letter to settle debts on the 18th calendar day counted from the day of expiration. It is on the 7th calendar day in the case of the appliances. On the 45th calendar day counted from the day of expiration, if reader’s e-mail address is given, the library sends the last warning concerning the start of warrant for payment and the expected expenses. l) If they are not taken back after warning, they are regarded as lost items and the library will take measures according to the Act L/2009, that is the procedure of the order to pay. On the 57th day, the library asks for notarial procedure of the order of payment to settle the damage relating to property (purchase price of the lost document and registration price of the appliance) and pay overdue charges. It also takes legal measures on the basis of judicial execution. Besides the overdue charges, the fees of procedures, notice and interest also must be paid by the reader/guarantor.


    m) Overdue charges for the documents and appliances checked in after the expiry date should be paid by everyone regardless of any discount. The fines can be found in Chapter V of Supplement No. 4.

    n)Neither borrowing materials from the library nor renewing the due dates are possible for readers having financial debts or unreturned documents/appliances. Financial debts can be paid in any of the branches; debts of documents (unreturned documents) should be settled in the branch library where they were made.

    o) If the document is lost or damaged, or the one with appendices is checked in incompletely, and it is not replaced with the same complete edition, the borrower has to pay for compensation and procedure. Information on fees and further rules can be found in Chapter IV of Supplement No.4.

    p) The borrower can use the player appliances in compliance with their function and they cannot be passed over to others. The borrower is responsible for all kinds of damage resulting from misuse, not in compliance with function and agreement. The costs of the operation should be paid by the borrowers. (Detailed conditions of the circulation of the appliances are in Appendix No. 5)

    q) The required documents - except for documents with a loan period of less than two weeks - may be reserved for a fee of notice and procedure (item R of Chapter III in Appendix No.4). Reserved documents are stored till the time on reader’s request, or for not more than 4 months. When the reserved documents are returned, the branch libraries notify the readers - at their costs - by mail, e-mail, telephone or text message. The documents are retained for eight days following the notification, after that it lapses. Reservations are satisfied in the order of requirements.

    r) The system of the National Document Supply System provides access to documents through nationwide records of sources. /The Central Library has both sending and requesting duties; the branch libraries mainly have requesting ones but sometimes they also send documents on request./

  • If the required document is not in stock, the library informs the readers on the source if it can do so. In addition, it may propose interlibrary loan (on demands). The fees of documentum delivery (packing, postal charge) must be paid by the reader (Chapter III of Supplement No. 4)

  • If required document is delivered in digital form, the costs of scanning must be paid (item I of(Chart VI of Appendix No. 4)

  • Conditions of interlibrary loan (how to use the lent documents etc.) are determined by the supplying institution.

  • If the document can only be sent in copies, the expenses of copying must be paid by the reader. The photocopies have to be ordered in writing. (Appendix No.6)

  • The requested document may be taken out within 8 days counted from its arrival; the cost of noticing and loan fee by providing library must be paid by the readers.


  • s) Missing documents can be acquired by the inner circulation system of the branch libraries, but it does not include the documents circulated for a period shorter than two weeks, instructional packages, compulsory readings of educational institutions, fiction and reference books. Required documents are sent to the asking library within 15 working days, counted from availability. It is for a fee which has to be paid when the documents are requested (See Chart III of Supplement No.4). /If the request is not fulfilled till deadline, the fee must be repaid./
    In the case of those documents which can only be sent in copies, the costs of copying must be paid by the readers.

    4.3 Photocopying

    a) Documents may be copied for a fee using the equipment of the library, the exceptions are listed in item 9 of Supplement No. 8. Information on the fees can be found in Chapter VI of Supplement No.4.

    b) Copies can only be made for personal use, except for item c).

    c) In the case of documents out of copyright and/or protected documents - in order to publish - a special permission from the library is needed to photocopy, and a fee has to be paid. It depends on the pieces, the type, the purchase price of the documents and purpose of use. The way and extent of copying may be restricted due to the value and state of the document or for other reasons considering the protection of the collection.

    d) The photocopies can be required on the service places of the library or as remote service, for a fee paid in advance.

    4.4 Information and research work

    The library provides general and special information service on request; it also provides (literature) research for a fee. Information on fees can be found in Chart VIII of Supplement No. 4.


    4.5 Invoicing

    The library must make out an invoice for the name of the library members (with or without a library card) in the case of using services for a fee and/or of other payment.



    When the rules above come into force (1st January 2017), the previous Rules for Use are invalidated.